Care and Administrative Assistant (Hybrid Role)

Location: 851 Fourth St, Santa Monica, CA 90403

Schedule: Full-Time | AM Shift (must be available weekends)

About Us

Bentley Suites is a Residential Care Facility for the Elderly (RCFE) providing compassionate, high-quality care in a warm and professional environment. We are seeking a dependable Care and Administrative Assistant for a hybrid role that combines administrative responsibilities with occasional hands-on care.

Key Responsibilities

Administrative Assistant

Manage daily front office operations, including phones, emails, scheduling, and visitor greetings.
Conduct tours for potential residents and families, highlighting Bentley Suites’ services.
Maintain accurate resident records, spreadsheets, and reports (Google Sheets/Excel).
Prepare and update Habilitation Notes, incident reports, and compliance documentation.
Coordinate resident appointments, transportation, and activities.
Document daily activities, progress, and outcomes in digital tracking systems for ALW reporting.
Maintain accurate charts and data logs to support audits and program compliance.
Recognize and report physical, emotional, or behavioral changes in residents.
Encourage community participation and inclusion through structured activities and outings.
Support residents in achieving habilitation goals through consistent encouragement and reinforcement.
Implement adaptive tools and behavior management strategies—such as visual schedules, communication boards, or positive reinforcement—tailored to residents’ individual needs.

Care Support

Assist caregivers with resident mobility and ADLs (Activities of Daily Living) as needed.
Offer companionship and monitor residents’ well-being, reporting any changes promptly.
Help maintain a clean, safe, and supportive environment.

Qualifications

2 or more years of administrative experience
1 or more years in assisted living, skilled nursing, or similar type of facility.
Strong computer and organizational skills (Google Workspace, Microsoft Office, spreadsheets).
Excellent written and verbal communication skills.
Compassionate, professional, and dependable demeanor.
Ability to assist residents with standing, sitting, or walking when needed.
High school diploma or GED required; CNA, DSP, or related training a plus.
Current CPR/First Aid certification or willingness to obtain.
Must pass background check and health screening prior to hire.

Benefits

Supportive, team-oriented work culture
Opportunities for growth in both administrative and habilitation fields
Purpose-driven, positive environment

Job Type: Full-time

Pay: $34,000.00 - $60,000.00 per year

Work Location: In person

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Care and Administrative Assistant