Job Summary:

We are seeking a meticulous and organized Records Custodian to manage and safeguard our organization’s records in compliance with legal, regulatory, and company policies. The ideal candidate will play a key role in ensuring proper handling, storage, retention, and disposal of physical and digital records while maintaining confidentiality and security.

Key Responsibilities:

Maintain accurate and up-to-date records of all documents, including paper and electronic formats, including subpoenas.

Accurate and timely response to subpoena requests.

Implement and manage records retention policies in accordance with legal and regulatory requirements.

Ensure proper storage, organization, and cataloging of records, both physical and digital.

Facilitate timely and secure access to records for authorized personnel to and from case managers, attorneys, doctors, and any authorized specialists or facilities.

Coordinate and support the disposal of records in compliance with retention schedules.

Conduct regular audits and assessments to ensure compliance with records management standards.

Provide training to staff on records management procedures and best practices.

Assist in responding to internal and external records requests in a timely and efficient manner, including subpoenas.

Perform data entry, scanning, and indexing of documents as necessary.

Stay updated on records management trends, technologies, and best practices.

Qualifications:

High school diploma or equivalent required.

Preferred proven experience in records management, file organization, or a similar administrative role.

Strong understanding of communication and teamwork.

Ability to understand principles of subpoenas regarding laws and regulations.

Proficiency with office software such as Microsoft Office and EHR (electronic health records).

Excellent attention to detail and strong organizational skills.

Ability to manage and prioritize multiple tasks efficiently and independently.

Strong communication and interpersonal skills to collaborate with various departments.

Preferred Qualifications:

Certification in records management (e.g., Certified Records Manager - CRM) is a plus.

Experience with electronic document management systems (EDMS) and cloud storage platforms is a plus.

Knowledge of industry-specific regulations and standards for records management (e.g., HIPAA, GDPR) is a plus.

Job Type: Full-time

Pay: From $16.00 per hour

Expected hours: 40 per week

Benefits:

Health insurance
Paid time off
Retirement plan

Schedule:

8 hour shift
Monday to Friday

Ability to Relocate:

Tampa, FL 33609: Relocate before starting work (Required)

Work Location: In person

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