Medical Group Administration

Job Description

Provides Support/Assistance to Executive Leadership Team Members:

Provides General Office Support in the Executive Suites

Responsible for scheduling & maintaining of all Executive Leadership Team Outlook calendars
Assists with all meeting planning (scheduling, invitations, room set-up, IT support, catering, etc.)
Provides clerical support for all Exec Team Leadership meetings (*see below)
Processes Payroll for all Executive Team direct reports
Monitors / aids signature workflow process for contracts / policies / minutes / all other documents
Responsible for supply ordering (Executive Suite and Kitchen Galley)
Serves as point of contact / host for all Executive Suite visitors
Provides phone coverage for all Executive Leadership Team members
Keeps current files
Distributes mail daily
Oversees office equipment maintenance & troubleshooting
Maintains fully stocked, clean and operational Exec Kitchen Galley
Records all status changes for physicians, APPs and managers
Maintains currents lists (committee members, all group contact lists, Dept Chairs, etc.)
All other tasks, as requested
Monthly MGEC meetings
Provides Assistance/Support for the Following Meetings:

(ie: scheduling, IT Support, agendas, minutes, PPT presentations, room accommodations, catering, etc)

Monthly Physician & APP Comp Committee (PACC) meetings
Monthly Finance Committee meetings
Monthly Manager meetings (COO)
Weekly Executive Leadership Team meetings
Quarterly Department Chair meetings (CMO/CMIO)
All other Exec Staff meetings, both recurrent & situational (ie: town halls, training, departmental, etc.)
Utilizes OnBoard software for meeting organizational, document sharing and recording purposes

Secondary Duties

Coverage for EAA, Legal/Risk Management, when out of office
Administrative support of corporate departments and/or Directors when called upon
Any other tasks, as requested by the Executive Leadership Team

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