Description
The Executive Assistant to the Chief Medical Officer and the Chief Medical Information Officer specializes in providing administrative and secretarial support. Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.
Essential Functions
- Perform secretarial and administrative duties for an executive or chief.
- Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
- Prepares correspondence, meeting minutes or executive summaries.
- Maintains files and office supplies, budget records, reconciles, and verifies expenses, and completes reimbursements.
- Work requires some analysis and use of initiative and independent judgment.
- Remain knowledgeable of corporate policy.
- Often called upon to interpret and communicate executive or board's intent to other employees.
- Perform payroll functions for executive team.
- Assists other administrative/executive assistants and may assist with orientation and training of staff.
- May make contacts of a sensitive, complex, and confidential nature.
- Completes routine tasks under minimal supervision.
- Performs other duties as assigned Complies with all policies and standards.
- Coordinates ongoing physician performance evaluations (Oppe)
- Collaborate with policy coordinator and quality data distribution
- Additional projects related to OCMO initiatives
Qualifications
EEO Statement
Education
Degree
Field of Study
Required/Preferred
And/Or
High School Diploma or Equivalent
Required
and
Associate's degree
Related Field of Study
Preferred
Work Experience
Experience Details
Years of Experience
Required/
Preferred
And/Or
experience as an Administrative Assistant to Executive or Chair or Senior Leader
3-5 years
Required
Knowledge, Skills and Abilities
Requires highly proficient/advanced administrative skills and office applications skills.
Ability to proofread and edit written documents.
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
Highly proficient in all communication skills (phone, verbal and written).
Ability to handle sensitive information and situations with poise and professionalism.
Strong organizational, coordination and judgment skills.
Ability to prioritize effectively.
Ability to problem solve and troubleshoot.
Ability to analyze a situation and determine best course of action within established guidelines.
Basic math knowledge with some knowledge of bookkeeping.
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.
Primary Location
MA-Belmont-MCL McLean Hospital Main Campus
Work Locations
MCL McLean Hospital Main Campus
Job
Administrative Support
Organization
McLean Hospital(MCL)
Schedule
Full-time
Standard Hours
40
Shift
Day Job
Employee Status
Regular
Recruiting Department
MCL Administration-VP/COO Office
Job Posting
Dec 5, 2024
