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Administrative Assistant

Headspace • Part-time • Remote (Illinois, United States, US) • 6d ago

Job Title: Part-Time Administrative Assistant

Company: Headspace

Location: [Remote]

Job Type: Part-Time

Industry: Health & Wellness / Digital Mental Health

About Headspace

At Headspace, we’re on a mission to improve the health and happiness of the world. As a global leader in mindfulness and mental wellness, we bring meditation, sleep, focus, and movement exercises to millions of users through our award-winning app and digital offerings. We believe in creating a culture rooted in compassion, inclusivity, and well-being — starting with our team.

Role Overview

Headspace is looking for a highly organized and proactive Part-Time Administrative Assistant to support our team with day-to-day operations. This role is perfect for someone who thrives in a fast-paced, mission-driven environment and wants to contribute meaningfully — even part-time — to work that improves lives.

What You’ll Do

Provide administrative support to assigned leaders or teams (e.g., scheduling, calendar management, meeting coordination)
Prepare meeting agendas, take notes, and track action items
Assist with document preparation, file organization, and data entry
Manage travel arrangements and expense reports
Support internal communications and team event planning (both virtual and in-person)
Help maintain digital organization systems (e.g., Google Drive, Notion, Slack channels)
Handle ad hoc administrative requests as needed

What You’ll Bring

2+ years of administrative or operations support experience
Strong written and verbal communication skills
Exceptional attention to detail and time management
Comfort working independently in a remote-first environment
Proficiency with Google Workspace (Docs, Sheets, Calendar), Slack, and other collaboration tools
A calm, compassionate demeanor aligned with our mindfulness-focused mission
Bonus: Experience supporting remote or cross-functional teams

Work Schedule