State Authorization Coordinator - Digital Learning at UT

- 23000002D0

State Authorization Coordinator - Digital Learning at UT

Digital Learning is accepting applications for a full time State Authorization Coordinator position. The working schedule for this position will allow for remote or hybrid work option. Reporting to the Director of Online Programs, the position directly supports online programs and students through the management of compliance related activities associated with state authorization. This includes applying to and obtaining new state authorizations, as well as requesting, managing, and maintaining existing exemptions and approvals. The position is tasked with meeting regulatory requirements, adhering to compliance mandates, and communicating compliance-related obligations, including the dissemination of disclosures to students related to state authorization and clinical placements and professional licensure.

The position interacts with faculty, staff, academic units, and other departments across campus to provide consumer protection to prospective and current students, in accordance with the National Council for State Authorization Reciprocity Agreements (NC-SARA) and associated federal regulations; collects data and develops methods to display relevant and necessary information on publicly viewable web sites; and leads institutional efforts in helping students understand possible career outcomes for their chosen degree, while also maintaining data about experiential field placements.

Job Duties:

Lead processes involving the collection and maintenance of data from academic departments and colleges on necessary reporting in compliance with NC-SARA guidelines
Maintain comprehensive records of state authorizations, application status, and regulatory changes, ensuring that the institution is up to date with compliance requirements
Develop processes for tracking regulations for students completing required clinical experiences in various clinically focused degree programs.
Develop and maintain procedures to collect and store information to streamline disclosure processes
Create and implement a cycle for auditing data
Manage projects pertaining to the university’s requirement to meet NC-SARA and Department of Education standards
Ensure the university meets public disclosure and consumer information requirements associated with state authorization and federal regulations
Conduct research on industry-specific licensure requirements and resources; build and maintain database of external sites that support future research efforts
Responsible for communication with relevant state agencies to obtain information on necessary licenses, approvals, and exemptions required for the institution to offer educational programs.
Responsible for communication with relevant state agencies to obtain information on necessary licenses, approvals, and exemptions required for the institution to allow students to complete clinical activities in states outside of Tennessee.
Attend webinars and trainings on changes to state authorization and licensure requirements, remain up to date on all relevant updates within the field
Monitor trends related to compliance efforts related to state licensure and field placements; make recommendations to senior leadership
Create and lead trainings and/or workshops for faculty, staff, and other university stakeholders focused on state authorization compliance and related matter

Required Knowledge, Skills, and Abilities:

Ability to manage multiple priorities and meet associated deadlines
Ability to successfully work as a member of a team
Strong oral communication skills
Strong organizational skills
Ability to gather, analyze and synthesize complex and diverse information
Strong writing skills for communicating complex issues to general audiences
Strong working knowledge of Office 365, especially Word, Excel, and PowerPoint
Ability to use technology for scheduling, document management and retention (e.g., Outlook, SharePoint, Teams, etc.)
Knowledge of data and information visualization (techniques, processes)
Knowledge of applicable state, regional and federal regulations pertaining to online and distance education
Ability to read, interpret, analyze, and explain regulatory, licensure, and policy documents and requirements
Ability to successfully complete self-directed work with minimal supervision

Required Education and Experience:

Bachelor’s degree
2+ Years of experience in compliance, state authorization, policy analysis, or another related field

Preferred Education and Experience

Master’s degree
5 or more years of experience in compliance, state authorization, policy analysis or another related field
Legal training or education
Active participant in NC-SARA, WCET, SAN, UPCEA, and other professional organizations focused on higher ed policy, practice and state authorization compliance

For full consideration, complete an application in the university’s applicant tracking system, Taleo, AND attach a cover letter, resume and three professional references.

Job Other Professional

Primary Location US-Tennessee-knoxville

Organization Digital Learning At Ut Admin

Campus/Institute Knoxville

Schedule Full-time

Job Posting Oct 30, 2023, 10:34:40 AM

University of Tennessee - Knoxville

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State Authorization Coordinator - Digital Learning at UT