SUBJECT: Medical Staff Coordinator HRJD.122

JOB DESCRIPTION

Department: Quality
Reports to: Quality Manager/Infection Preventionist

JOB SUMMARY
The medical staff coordinator is assigned the responsibility of coordinating the functions of the organized medical staff and allied health professionals at Stanislaus Surgical
Hospital that includes: participation in the credentialing and privileging functions for new applicants, provisional medical staff members, and reappointments; meeting management support for all medical staff committees and general staff meetings; on site resource for medical staff governance documents (bylaws, rules and regulations); and, performance of general office administrative duties for the medical staff.

JOB DUTIES & RESPONSIBILITIES
A. Coordinates meetings of the medical staff activities.

Schedules monthly meetings and related medical staff activities. Notify staff of meetings and arrange with dietary department if necessary.
Prepares agendas one week prior to the meeting date.
Prepares meeting packets for distribution at meetings and collects afterwards in keeping with confidentiality policies and protective statues.
Documents attendance and accurate notes on discussion, conclusions and actions for accurate, concise minutes.
Prepares rough draft of minutes and post-meeting correspondence for all medical staff committees. Files final documentation in minute books.

B. Coordinates physician’s services

Processes all medical staff and allied health applications according to the

Medical Staff Bylaws, Rules and Regulations, and State and Federal law.

Processes all requests for temporary privileges.
Prepares any required documents to accompany files/requests to the Credentials and Medical Executive Committees and Board.
Monitors any provisional and/or proctoring time periods and coordinates the collection of evaluation forms required, obtaining recommendations by service chiefs, medical directors, and medical staff committees, forwarding information to the Credential and Medical Executive Committees and the Board.
Implements procedures for (and maintains records regarding) reappointment of medical staff and allied health according to the Medical Staff Bylaws, Rules and

Regulations, and State and Federal law.

Maintains and generates performance related data for medical staff members.
Prepares credentialing reports and action items for the Board.
Composes and disseminates correspondence from the Board to the medical staff and allied health insofar as decisions related to credentialing, privileges, and special requests.
Prepares correspondence for the Chief of Staff and officers.

Page 2 of 3

SUBJECT: Medical Staff Coordinator HRJD.122

C. Develops and maintains all record keeping related to the medical staff

Maintains current list of medical staff members and notifies all in-house staff of changes.
Updates physicians’ data base in SIS and Outlook.
Maintains listing of committees and members.
Maintains a current master copy of medical staff bylaws, rules and regulations and has working knowledge of the bylaws and rules and regulations
Runs monthly reports of expirables (license, DEA, board certifications, insurance, other), notifies practitioners of impending expiring information and collects necessary documentation to keep all information current.

D. On Site Resource for Medical Staff

Resource to medical staff and administrative leadership on a daily basis, including liaison between the two to coordinate and/or communicate information needed by both parties and/or others in the organization.
Draft correspondence and reports, perform any research, and make phone calls or other inquiries as requested.

ORGANIZATIONAL SKILLS
Abilities and Characteristics:

Exhibits professional appearance
Maintains emotional stability and calm disposition, and has ability to relate positively with all levels of professionals
Ability to problem solve and make decisions
Ability to adapt to flexible work schedules and frequent interruptions
File documents accurately

Equipment:

Personal Computer
Fax
Copiers
Telephone
Familiar with Microsoft Access

JOB SPECIFICATIONS
Physical Requirements: For the purpose of the American Disability Act (ADA), this position has been assessed to identify essential and marginal functions. Tasks listed below are considered to be essential functions of the job. Reasonable accommodations may be made for individuals with qualifying disabilities in order to perform the essential function of the job.

1. Work Position a. Sitting 90% or more b. Standing 5% or more c. Walking 5% or more

2. Body Movements a. Lifting/Carrying up to 20lbs Frequency, less than 15%

Revised: B. Joyner, 5/09
Approved: HR Director, M. Muñoz 03.29.2023

Page 3 of 3

SUBJECT: Medical Staff Coordinator HRJD.122 b. Bending and stooping Frequency, less than 25% c. Hand grip, wrist and digital dexterity Frequency, 60%

3. Speaking, hearing and visual acuity to receive and interpret instructions
4. Verbal and written English communication skills
5. Mathematical and reasoning skills
6. Normal vision range. Ability to distinguish letters, numbers, and symbols
7. Requires the use of office equipment, such as computer, telephones, photocopier, scanner, and facsimile machine

Education:
H.S. Graduate or equivalent

Certification:
Recommend certified medical staff coordinator

Work Experience:
A minimum of two years experience in healthcare

Job Type: Full-time

Pay: $28.00 - $35.00 per hour

Benefits:

401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Ability to commute/relocate:

Modesto, CA 95355: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Office: 1 year (Preferred)
Microsoft Word: 1 year (Preferred)

Work Location: In person

Stanislaus Surgical Hospital

New Jobs

Scheduling Clerk/Front Office

Medical Staff Coordinator