Position Details

Position Information

Department College of Ag Admin (AGA)

Position Title Administrator 2-Unit Bus Ops

Job Title CAS Chief Operating Officer

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Job Summary

The College of Agricultural Sciences is seeking a Chief Operating Officer. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

Reporting to the Dean of the College of Agricultural Sciences ( CAS ), the CAS Chief Operating Officer ( COO ) has operational and strategic oversight of CAS operations, including financial, human resource, information technology, and facility-related matters. The CAS COO serves as a regular contributing member of the College’s Deans Group and shares responsibility for the work and activities of that group, including providing counsel to the dean. The CAS COO collects and analyzes unit, college, and university data to ensure that the dean and associate deans have readily available, accurate, up-to-date information that informs and guides their decisions about the allocation and management of personnel and financial resources. The CAS COO collaborates with internal and external parties to support the CAS mission, values, and priorities.

The CAS Chief Operating Officer fosters operational excellence by serving as the operational and administrative leader responsible for financial management, human resources, informational technology, and the CAS infrastructure/built environment. The CAS COO is a member of the strategic leadership team that identifies and allocates resources to units. This CAS strategic leadership team also develops, implements, and evaluates the short and long-term goals of the College of Agricultural Sciences. The CAS COO is responsible for the successful administration of the CAS Financial and human resource activities and is the primary officer for the administration of college, department, and branch station functions. The CAS COO’s responsibilities extend across the state and the person in this position functions in a university-wide capacity, including the administration of activities jointly managed with the College of Science, the College of Health, the College of Veterinary Medicine, and the College of Forestry. The CAS COO is the primary representative of CAS to the OSU Division of Finance and Administration.

The CAS COO uses business acumen, collaborative decision-making, metrics, surveys, and performance indicators to guide the development, implementation, and monitoring of plans, policies, procedures, internal controls, training, systems, and innovative programs. The CAS COO ensures CAS needs are met in the areas of information technology, construction, and facility maintenance. The CAS COO manages this independently or jointly with CAS administrators/employees or representatives of University Information and Technology ( UIT ), and University Facilities, Infrastructure and Operations ( UFIO ).

With over 3,000 students, 280 professorial faculty, and exceeding $160 million per year in expenditures, the College of Agricultural Sciences ( CAS ) is a complex organization. In addition to the main campus, CAS has faculty-located Branch Experiment Stations in 14 locations across the state as well as Extension Faculty located in each county. CAS is well known for its collaborations among state and federal agencies. Our researchers and Extension faculty work closely with agency partners in EPA , USDA ARS , USGS , US Forest Service, US Navy, USDOE , NIH , NOAA , NMFS , USFWS , as well as state agencies, local governments, and professional organizations. CAS supports faculty in the College of Veterinary Medicine, College of Health, and the Chemistry, Microbiology, and Statistics departments in the College of Science.

Regional industries and commodity groups are also important partners. Oregon’s remarkable agricultural diversity, with more than 220 commercial commodities, means that many commodity groups depend on OSU research and development to improve their varieties and expand their markets.

The diversity of disciplines within the college is matched by the diversity of our students and faculty. Build access for all groups is a priority for CAS and OSU . Our sponsored student programs ( MANRRS , SACNAS , CAMP ) are among the top in the nation. We value our shared commitment to civil discourse and support of the individual.

There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

35% Financial and Human Resources

In collaboration with the CAS Financial Officer, monitors and addresses financial conditions and processing, contractual matters, and legal/legislative considerations in an ethical and transparent manner to ensure effective decision-making and stewardship of resources, enhance customer service, manage risks, and meet compliance requirements.
Collaborates with the FSS - CAS Strategic Partner and Office of University Human Resources HR Strategic Partner to define and execute fiscal and HR roles and responsibilities.
Understands and anticipates the effect of the OSU Shared Responsibility Budget Model and uses strategic thinking to maximize support and drive operational changes.
Ensures compliance with grant and contract requirements including the application of Uniform Guidance to the management of sponsored research and the unique requirements associated with National Institute of Food and Agriculture capacity grants.
Advises CAS administrators regarding personnel and organization considerations to enhance employee morale, intervene in difficult situations, and maintain a positive culture as espoused in the CAS principles and practices.

30% Facility, Construction, Operations, and Maintenance

Collaborates with college administrators, CAS greenhouse and facilities managers, Cost and Project Manager (Architect), University Facilities and Infrastructure Operations ( UFIO ), and university officials for delivery of major and minor capital construction projects and the capital renewal, maintenance, and alterations of facilities and grounds.
Works in conjunction with Facilities Services and Environmental Health and Safety to monitor programs associated with waste removal and the safe identification and removal of regulated materials such as asbestos and lead.
Oversees the maintenance and administration of CAS inventories of property and equipment, including CAS dwelling units and college rentals. This requires driving to off-campus facilities (multiple locations across the state).
Oversees land use issues including sale/lease agreements and local land use actions.
Participates in the assessment of unit space needs and facilitates space management activities.
Collaborates with the CAS Regulatory and Safety Compliance Officer to ensure that CAS spaces (ranging from laboratories to field research locations) and equipment meet Environmental, Health and Safety ( EHS ) requirements and comply with other legal and regulatory requirements such as the Institutional Animal Care and Use Committee ( IACUC ), and pesticides/herbicide application requirements. Provides leadership regarding CAS emergency preparedness planning and execution activities.

20% Duties Spanning Functional Areas

Enables the success of others that manage the organization through effective consultation, problem resolution, and monitoring/reporting.
Reviews, develops and implements policies and processes to achieve CAS objectives and meet compliance requirements.
Fosters the mission of diversity, equity, and inclusion ( DEI ) in the hiring and retaining of employees, expands coordination and connections among successful CAS programs, and partners with related DEI programs such as those in extension and Engagement.
Takes initiative to provide information, and to call attention to potential opportunities and problems before they become crises. Explores and proposes new methods for acquiring, processing, and presenting this information.
Manages risk by identifying, assessing, and controlling threats from a wide variety of sources, including financial uncertainty, legal liabilities, and accidents/natural disasters. IT security threats and data-related risks. Works to assess and implement access control measures to restrict facility access as needed (e.g., state or federally controlled substances) and facilitate Department of Public Safety plans to enhance university-wide access control measures.
Represents CAS on university-wide committees and work teams to improve business operations, information technology, facility construction/operation and environmental health and safety.
Provide leadership in the area of operational communication and training to ensure consistent and responsive business processes.
Assures timely preparation and submission of required reports to the University, state and federal governments, granting agencies, and other parties.
Leads and supervises the College’s team of professionals with responsibilities in operational areas. Oversees hiring and evaluation of individuals in such roles. Regularly communicates and works directly with these individuals in a collaborative and supportive role that facilitates their work and removes roadblocks. Assures their continuing professional development. Assesses workload guides work scheduling and assures coordination and communication with others in the College and the University.
Oversees the efficacy of internal controls and practices, monitors training and adherence to controls, policies, and practices, and initiates internal audits of units within the College of Agricultural Sciences. Respond to and negotiate audit and fiscal control findings by outside agencies, in cooperation with the OSU Office of Audit Services.
Identifies and coordinates strategic needs across mission areas (teaching, research, outreach) and their implementation across operational responsible areas of facilities and IT.

15% Information Technology

Collaborates with college administrators, the CAS Director of Information Technology (IT), other CAS IT professionals, and university officials on the overall planning, organizing, and execution of functions related to strategic initiatives, helpdesk support, security, network architecture, classroom technology, and digital research infrastructure to meet customer requirements as well as support and maintain existing applications and the development of new technical solutions.
Monitors operational aspects of data storage, archiving, and public record request processing.
Ensures appropriate acquisition use and disposal of IT equipment.

What You Will Need

A bachelor’s degree in business, accounting, management, or a closely allied field.

Seven years of experience successfully managing applicable operational activities of a large, complex organization, preferably at a research university and/or in the non-profit and/or governmental sector.

A demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You To Have

Master’s degree in business, accounting, management, or closely allied field or achievement of a Certified Public Accountant designation or Juris Doctor.

Demonstrated ability to:

Work collaboratively with an executive management team to achieve organizational objectives.
Develop and apply decision-making criteria to make effective independent or joint decisions.
Take initiative in developing and delivering substantive, relevant management information to policymakers.
Develop university-wide relationships and strategies to address common goals.
Interact with a diverse group of colleagues, students, and stakeholders and support diversity, equity, and inclusion initiatives.
Serve as a member of a team of professionals at the policy-making level.
Work independently and solve problems.
Supervise professionals in ways that support and advance them and that create a positive work environment.
Communicate effectively in writing and speaking.

Working Conditions / Work Schedule

Some night and weekend work may be required; travel to any of CAS’ 14 experiment station locations and/or events across the state. Also, this position requires frequent travel by car across the state of Oregon to visit College faculty and stakeholders, often requiring an overnight stay. Other official business travel as appropriate.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $86,688 - $151,764

Link To Position Description

https://jobs.oregonstate.edu/position_descriptions/81697

Posting Detail Information

Posting Number P07434UF

Number of Vacancies 1

Anticipated Appointment Begin Date 01/01/2024

Anticipated Appointment End Date

Posting Date 10/19/2023

Full Consideration Date

Closing Date 11/18/2023

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

A resume; and
A cover letter indicating how your qualifications and experience have prepared you for this position.
After reviewing the OSU mission statement at http://leadership.oregonstate.edu/trustees/oregon-state-university-mission-statement and the emphasis on diversity, please state how your background and experience has prepared you to be effective in an environment that values diversity. (Please upload as Diversity Statement)
Transcripts. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

When applicable, submitted materials should address how you meet each required and/or preferred qualification. Within your submitted cover letter please include how your education, experience, and background will benefit you in this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

| David Bohnert

| Dave.bohnert@oregonstate.edu

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Oregon State University

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