We are looking to add an additional Office Assistant to help with the organization and running of the daily administrative operations of our Behavioral Health Clinic. We treat Mental Health and Substance Abuse. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Must be able to pass pre-employment drug screen. Pay DOE

Responsibilities

1. Assign client fee assignments per sliding fee scale, income, number in household etc..

2. Answer phones, take detailed messages and schedule appointments for the counselors with clients.

3. Confer with counselors/ drug court director any positive UA tests that are discovered, missed and request if samples should be sent out.

7. Reconcile day sheet

9. Accept client payments/ co-pays and give receipts

10. Maintain client payment records accurately.

14. Make, File, maintain digital files.

15. Develop internal documents assigned

17. Maintain computer files

18. Maintain general appearance of front office and waiting room

20. Register groups and maintain accurate records of attendance and group schedules.

21. Collate and assemble materials when needed/ restock supplies for front office.

22. Greet office callers and visitors and provide basic information regarding agency activities, answer general questions, send and prepared brochures or informational materials to requestors, and refer callers/visitors to appropriate personnel.

23. Perform related duties as assigned

Skills

Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
Knowledge of “back-office” computer systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Medical Specialty:

Addiction Medicine
Psychiatry

Schedule:

8 hour shift

Education:

High school or equivalent (Required)

Experience:

Medical receptionist: 4 years (Required)
Scheduling Appointments: 4 years (Required)

Language:

Spanish (Required)

Work Location: In person

Community Counseling Center

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